Music and perfomance group tour resources

Here at Travelbound we want to make your life as a party leader as easy as possible. So to save you time, we’ve created some simple resources that you can download and use when organising your tour.  We’re here to support you and guide you through the process, so please contact us if you have any questions about the documents in this section.  

Booking form

word icon click here

Start the booking process by downloading and filling in this form to let us know what destination and tour you would like to book. You’ll need to provide us with your name and contact details, as well as information on the number of students in your group.

Letter to parents

word icon click here

You can personalise this letter and use it to promote your trip to parents. After reading about the trip, parents can then tear off the reply slip and send it back to you to reserve a place on the tour for their child.  

Programme information request form

word icon click here

We’ll ask you to fill in this form for us, so we can start arranging your performances. The details on the form will help us know how many people are in your ensemble, how many instruments you’ll be taking and the kind of music you’ll be performing.

Party leader notes

word icon click here

These notes will help you prepare for your trip, and contains useful information on accommodation, health and safety, insurance, performance procedures, and the practicalities of transporting musical instruments. 

Tour assistance whilst in resort form

word icon click here
This form has been prepared to help you decide what level of assistance you want or need to have on your tour. It can help you decide whether or not to ask for a concert assistant, or a tour manager, or rely on your own foreign-language skills and experience.
 

Passenger manifest and dietary requirements form

word icon click here
You can use this form to advise us of the special dietary requirements or any medical issues of those in your party. It must be completed and returned to us at least 14 weeks before departure.
 

Advance passenger information (API) form

word icon click here
For a quicker process through the airport, download and fill in this form with legally required data from your passengers’ passports. You’ll need to take a copy with you and present it at the check-in desk.